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Victor Soccer Club Board Information

The Board of Directors of the Victor Soccer Club, Inc. is comprised of volunteer members from the local community.  In the fall of each year elections are held for board positions for the next year.  The Board of Directors has the power to control and manage the affairs and property of the Victor Soccer Club, Inc. The Board of Directors meets on a regular basis to conduct the business of the club, normally the first Tuesday of each month. These meetings are open to the public. A special meeting is held each September to elect a new Board of Directors. The Board of Directors are always looking for adult volunteers to serve as Board members or in other volunteer capacities.  Numerous opportunities exist; many require no knowledge of soccer.  Most are administrative or clerical in nature.  Contact a Board member to volunteer your services or contact us at any time.

Board Members & Responsibilities

Scott Frutchey - President (Acting) - Al Farrell (New)
  • Preside and act as Chairperson at board meetings
  • Review and approve board meeting minutes for distribution to league
  • Sign contracts
  • Represent Club for allocations of community field space
  • Solicit community organizations for funding, assistance, and cooperation
  • Coordinate activities among staff and other Board members
  • Communicate with the community regarding the club programs
  • Represent the club at RDYSL and NYSWYSA meetings
  • Serve as a point of contact for RDYSL and NYSWYSA and distribute correspondence received from both organization
Jill Smith - Administrative Director
  • Is hired and salaried by the Board of Directors
  • Attends and keeps minutes of all Board Meetings
  • Attends upon negotiated request all general club meetings and keeps minutes
  • Transcripts and distributes minutes one week prior to each Board Meeting
  • Posts approved minutes on the website
  • Coordinates all notices to coaches and playersDistributes letters to coaches, players and parents
  • Maintains the clubs contact list
  • Serves as co-webmaster
  • Coordinate uniform and equipment supply orders for the travel program
  • Assist with uniform and supply orders for the recreation program
  • Submit requests of school gym time with the appropriate school officers – follow-up on allocation, and communicate results
  • Submit requests of Town Field use time with appropriate Town officers -  follow-up on allocation, and communicate results
Steve Postle - Director of Marketing & Communications
  • Maintain and keep current the club’s Bylaws
  • Incorporate changes in RDYSL rules into the Club’s Rules and Regulation Document
  • Maintain and update the club’s Rules and Regulation Document from meeting minutes
  • Maintain book of records
  • Maintain the club annual calendar
  • Assist Webmaster with Website Updates
  • Facilitate any and all communication with any entity as requested by the Board of Directors
  • Direct and coordinate sponsorship and associated contracts
Martijn Van Manen - Treasurer
  • Keep full and accurate accounts of receipts and disbursement
  • Deposit all moneys, evidences of indebtedness, and other valuable documents into banks or depositories
  • Make books and accounts available to any members of the board
  • Track payments against the budget
  • Pay invoices
  • Arrange for an annual independent audit of the financial records
  • Facilitate creation of program budgets at the beginning of each program year
TBD - Director of Boys’ Competitive Programs
  • Determine availability and interest of players
  • Recruit new coaches
  • Coordinate all activities among coaches of boys Select and Travel teams
  • Coordinate all league-required player documentation and payments
  • Submit annual budget for competitive programs
  • Organize try-outs for competitive programs
  • Approve coaches’ team assignment and roster decisions
  • Review coaches’ performance and provide feedback
  • In conjunction with Directors of Player Coaching and Development, advertise and secure attendance at player and coaching clinics secured specifically for our club
Todd Petroske - Director of Girls’ Competitive Programs
  • Determine availability and interest of players
  • Recruit new coaches and ensure coverage of existing teams
  • Coordinate all activities among coaches of boys Select and Travel teams
  • Coordinate all league-required player documentation and payments
  • Submit annual budget for competitive programs
  • Organize try-outs for competitive programs
  • Approve coaches’ team assignment and roster decisions
  • Review coaches’ performance and provide feedback
  • In conjunction with Directors of Player Coaching and Development, advertise and secure attendance at player and coaching clinics secured specifically for our club
Bob Smith - Director of Recreation Programs
  • Determine availability and interest of players
  • Recruit new coaches and referees
  • Coordinate all activities among coaches of recreation teams
  • Submit annual budget for recreation programs
  • Coordinate special activities, such as Rhinos’ Night and Pictures
  • Facilitate recreation player registration process
  • Oversee team selection process
  • Develop schedule of recreation games
  • Represent club at NYSWYSA recreation program meetings
  • Order uniforms for the recreation programs
TBD - Asst. Director of MicroSoccer Programs
  • Coordinate activities and Session Plans with Director of Recreation Programs
  • Coordinate activities among coaches/volunteers for Micro Soccer teams
  • Communicate to members of upcoming events and registration dates
  • Assist Director of Recreation with player registration and team selection
  • Coordinate & Communicate schedules for Micro Soccer games
  • Attend and Participate in dialy/nightly soccer activities
Carl Smith - Registrar
  • Facilitate registration process for all programs
  • Update registration information on Victor Soccer Club website
  • Monitor program registrations and trouble-shoot registration errors
  • Maintain forms used in registration, updating as necessary
  • Ensure proof of birth is obtained for all travel players
  • Create team rosters in NYSWYSA database
  • Print all player passes and rosters
  • Work with coaches and managers to coordinate roster packages for RDYSL certification
  • Enter all coach and volunteer data into the NYSWYSA database
  • Ensure all persons associated with our programs have properly completed the Risk Management process
  • Assist the Treasurer with tracking unpaid program fees
  • Report player registrations statistics to Board of Directors and lists to coaches as necessary
  • Obtain Insurance Certificates as needed from NYSWYSA
  • Assist travel coordinators with travel tryouts planning and execution
Mike Burgio - Director of Operations
  • Direct Manager of Supplies and Manager of Fields
  • Manager of League rented storage facility
  • Maintain inventory levels of coaching, referee, first aid, and field supplies for travel and recreation programs
  • Facilitate ordering of new supplies and equipment such as goals, nets, and other major field related items for travel and recreation programs
  • Works with non-voting administrator on uniform and supply orders for the travel and recreation programs
  • Responsible for or organizing others in preparing equipment and distribution of Rec. League equipment at the beginning of their spring season, as well as, installing goals and nets as necessary at fields the club uses.  Then responsible for or organizing others to bring Rec. League equipment back in to storage at the end of their fall season and removing goals and nets as necessary from fields the club uses.
  • Ensure maintenance of league run fields
  • Maintain document describing the inventory of outdoor fields available
  • Maintain maps of field locations and driving directions to the fields
  • Plan and allocate, or work with other Board members to plan and allocate field space to travel teams – including indoor gym time, indoor turf time, outdoor practice time
  • Plan and allocate, or work with other Board members to plan and the allocation of school gym time with the appropriate school officers – submit request, follow-up on allocation, and communicate results
  • Work with RDYSL in organizing the club’s travel league game schedule, allocating fields for such and resolving conflicts.
  • Communicate with owners of fields utilized by the club and ensure issuesthat arise are addressed
Shawn Griffin - Director of Coaching
  • Work with coordinators to organize try-outs for competitive programs
  • Organize and run various clinics for coaches and players throughout the year
  • Attend VSC Board Meetings
  • Work with RDYSL (as needed) to understand rule changes
  • Attend or run a practice for each VSC travel team
  • Provide feedback to the board regarding coaching issues
  • Assist with new coach selection and approval
  • Facilitate setting up of coaching license courses for the VSC coaching contingent

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